Stringam Law is seeking a polished and dependable Wills and Estates Legal Assistant to join our Lethbridge office. This role is an excellent opportunity for a legal assistant who values precision, professionalism, and client service, and who is interested in supporting a busy solicitor practice with a focus on estate planning and estate administration.
Key Responsibilities:
• Prepare, draft, revise, and format wills, enduring powers of attorney, personal directives, estate planning documents, correspondence, reporting letters, and related materials with a high degree of accuracy.
• Support estate administration files, including preparing probate and administration documents, gathering required information, coordinating filing requirements, and assisting with file progression.
• Open, organize, maintain, and close physical and electronic client files while ensuring deadlines, limitation dates, and follow-up tasks are diarized and completed.
• Communicate professionally and compassionately with clients, executors, beneficiaries, financial institutions, accountants, government offices, and other third parties.
• Coordinate client meetings, manage calendars, schedule signing appointments, and assist with meeting preparation and post-meeting follow-up.
• Prepare accounts, assist with billing, time entry, cheque requisitions, trust-related administration, and other file accounting tasks as required.
• Conduct conflict checks, support client intake, and contribute to an efficient, organized, and positive file workflow from initial inquiry through completion.
• Provide proactive administrative support to the wills and estates team and contribute to the smooth day-to-day operation of the Lethbridge office.
Qualifications:
• Legal Administrative Assistant diploma or certificate from a recognized post-secondary institution is considered an asset.
• A minimum of 2 years of legal assistant experience is preferred; experience in wills, estate planning, or estate administration would be a strong asset.
• A professional, client-focused approach with the ability to communicate effectively and respectfully with lawyers, colleagues, clients, and external service providers.
• Strong initiative and the ability to learn new concepts, terminology, procedures, and practice-management systems quickly.
• Excellent organizational and time management skills, with the ability to manage competing priorities, meet deadlines, and maintain accuracy in a busy practice.
• Clear and professional verbal and written communication skills, including strong grammar, spelling, proofreading, and document formatting abilities.
• A high level of attention to detail, discretion, confidentiality, and commitment to producing quality work.
• Professional-level Microsoft Word skills and comfort working with electronic document management and practice-management systems.
Compensation & Working Hours:
Stringam Law offers competitive compensation commensurate with experience, along with a comprehensive benefits package that includes medical, dental, prescription drug coverage, life insurance, critical illness, long term disability, vacation, and sick time benefits. This is a regular full-time position, with standard working hours of 8:30 AM to 4:30 PM with an unpaid hour for lunch, subject to change from time to time.
To apply, please submit your application through our job board at www.stringam.ca/careers or email your cover letter and resume to the attention of Kenny Davey or Courtney Bryan, quoting the job title and location in the subject line, at hr@stringam.ca. All applications will be held in strict confidence. Walk-in applications are not welcome.
Stringam wishes to thank all applicants for their interest. However, please note that only those candidates selected for an interview will be contacted.